How to Check Whether an Exam Venue Is Accessible

Finding an exam venue that works for your needs starts with asking the right questions. Exam authorities, schools, universities, and testing bodies each set their own accommodation rules, so the details matter. Use this checklist when you contact the venue or your disability services office. Always verify current requirements directly with your exam authority before exam day.

Entrance and Arrival

• Is there a step-free entrance or a ramp with a gentle gradient?
• Are automatic doors or push-button entries available at the main access point?
• Is there a designated drop-off zone close to the entrance for taxis or accessible transport?
• How far is the walk from the nearest accessible parking bay or public transport stop?
• Is the route from the entrance to the exam room well-lit and free of obstacles?

Lifts, Stairs, and Corridors

• If the exam room is not on the ground floor, is a passenger lift available?
• Does the lift have tactile buttons and auditory floor announcements for a visually impaired student exam?
• Is the lift large enough for a powered wheelchair and a companion?
• Are corridors wide enough (minimum 1200mm) for easy turning and passing?
• Are there any heavy fire doors without hold-open devices along the route?

Exam Room Layout and Seating

• Can the desk height be adjusted, or are height-adjustable tables provided?
• Is there sufficient clear floor space (at least 1500mm x 1500mm) for a wheelchair user to manoeuvre and park?
• Can seating be positioned near the front, close to a power outlet for assistive technology, or away from high-traffic doors?
• Is the lighting adjustable or free from glare and flicker?
• Are the acoustics suitable for students who are hard of hearing or who use a scribe — someone who records what the student dictates, not someone who answers questions?

Toilets and Break Areas

• Is there an accessible toilet on the same floor as the exam room?
• Does the toilet have a ceiling hoist, changing bench, or space for a carer if required?
• Is there a quiet, private rest area nearby for rest breaks or medication?
• Can you access water and snacks without navigating stairs or narrow doorways?

Navigation and Signage

• Is signage large, high-contrast, and at eye level for both standing and seated users?
• Are tactile or Braille signs provided at key decision points?
• Will a staff member or volunteer be available to guide you from the entrance to the room on the day?
• Are floor surfaces slip-resistant and free from loose mats or cables?

Waiting Areas and On-Site Assistance

• Is the pre-exam waiting area accessible and spacious enough for mobility aids?
• Are chairs with arms and varied heights available?
• Is there a named contact person on site who understands disability access arrangements?
• What is the procedure if the lift fails or an access barrier appears on the day?
• Can a personal assistant, reader, or scribe remain in the building during the exam?

Practical Next Steps

1. Request the venue’s access statement or detailed floor plan from your exam officer or disability adviser.
2. Arrange a pre-visit (virtual or in person) at least two weeks before the exam.
3. Confirm every adjustment in writing — room number, desk type, toilet location, escort arrangement.
4. Share the confirmed details with your scribe, reader, or support worker so they know exactly where to go.
5. Keep a copy of the written confirmation with you on exam day, along with the exam authority’s contact number for urgent issues.

A thorough venue checklist reduces surprises and lets you focus on the exam itself. If anything is unclear, ask again — your access needs are valid and the venue should be able to explain how they will meet them.